Cash On Campus Legal Tax And Work Rules Explained

Cash on Campus is a growing movement that allows students to earn money while staying close to their academic life. For a deeper dive into how campus cash works from contracts to payslips, see From Contracts To Payslips What Students Need To Know About Campus Cash.

What Is Cash on Campus?

Cash on Campus is a flexible employment model that lets students take on part‑time jobs either within the university campus or nearby businesses that partner with the institution. The core idea is to provide on‑site work that fits a student’s timetable, helping them earn income without compromising their studies.

Typical roles include:

• Library assistants
• Laboratory helpers
• Administrative clerks
• Event staff
• Tutoring or peer‑mentoring positions

Because these positions are located on or near campus, they often come with a supportive environment, easy access to transportation, and the chance to network with faculty and staff.

Legal Framework

Employment Status

Under UK law, a student working on campus is usually classified as an employee. That means:

• The employer must register for payroll taxes (PAYE)
• The student must have a National Insurance number
• Working hours are capped at 30 per week during term time (or 35 after term)

If the role is truly part of a training or apprenticeship program, it could be considered a student learning contract, which has slightly different regulations.

Rights to Safe Working Conditions

All employees, regardless of age or student status, are entitled to:

• A safe and healthy workplace
• Protection from discrimination
• The right to report unsafe conditions without fear of retaliation

Universities often provide induction sessions that cover these rights.

Tax Implications

PAYE and National Insurance

When a student earns above the personal allowance (currently £12,570 per year), the employer must deduct tax through the Pay As You Earn system. National Insurance contributions are also collected, though students under 22 may pay reduced rates.

Student Loans and Taxes

Income that falls below the student loan repayment threshold (£27,295 for 2024/25) does not affect the loan. Once earnings exceed that threshold, a portion of the salary is used to repay the loan automatically.

Keeping Records

Students should keep records of:

• Pay slips
• Tax codes
• National Insurance number

These are needed when applying for financial aid or reporting income.

Work Rules & Rights

Hours and Breaks

• Maximum hours: 30 per week during term, 35 after term
• Breaks: A 30‑minute break if working 4 or more consecutive hours

Pay Rates

• Minimum wage applies: £12.81 for students aged 23+ in 2024/25
• Students aged 18‑22 receive the £8.84 lower rate
• Apprenticeships have a higher agreed rate

Contracts

All students must receive a written contract that includes:

• Job title and duties
• Salary or hourly rate
• Working hours and location
• Notice period

If a student refuses the contract, the employer may still consider the role a casual one, but they must still comply with tax and wage laws.

Minimum Wage & Payslips

Minimum Wage

The statutory minimum wage is updated annually. For a comprehensive overview of how minimum wage and pay rules apply to campus cash, see Campus Cash Essentials Legal Rights Minimum Wage And Pay Rules.

Payslips

Each pay period, the employer must provide a payslip that lists:

• Gross pay
• Tax deducted
• National Insurance deducted
• Net pay

Payslips should be available electronically or in print and must be kept for at least 10 years.

How to Check Your Pay

1. Review the payslip – Verify gross pay, tax code, and NI contributions. For detailed guidance on what to look for on a payslip, see From Contracts To Payslips What Students Need To Know About Campus Cash.
2. Check the tax code – If it’s 1257L, you’re on the standard personal allowance.
3. Use HMRC’s online calculator – Confirm your expected tax and NI.

If you find discrepancies, contact the university’s payroll office immediately.

Frequently Asked Questions

Do I need a work visa?

Most students on a Tier 4 visa can work up to 20 hours per week during term and full-time during holidays. Cash on Campus jobs must respect those limits unless you have a different visa category. For more on visa restrictions and work rights, see Navigating Campus Cash A Guide To Legal Tax And Work Regulations.

Can I work for more than one employer on campus?

Yes, as long as your total hours stay within the legal limits and you don’t exceed the 30/35 hour threshold.

What happens if I’m injured on the job?

You should report the injury to the employer and the university’s health and safety team. The employer must provide compensation under the statutory accident compensation scheme.

Tips for Success

• Plan your schedule – Balance work hours with study time.
• Keep a log – Record your working hours, tasks, and any incidents.
• Ask for feedback – Regular performance reviews help you improve and may lead to higher pay.
• Stay informed – Keep up with changes to minimum wage and student loan thresholds.

Final Thoughts

Cash on Campus can be a valuable source of income and experience for students. By understanding the legal framework, tax responsibilities, and workplace rights, you can make the most of this opportunity while staying compliant with UK regulations.